Previous step: Uploading files
When you open a collection, you are presented with all the thumbnails of the documents contained in the collection. Within those documents are the pages you uploaded to Transkribus. In this article we will explain how to manage your documents and the pages within.
Managing Documents
Once you upload your material to Transkribus, a document is created. Click on the three-dot context menu next to the document thumbnail to:
-
View Document Settings
Here you can edit the metadata (title, author, description, genre, script type, plus the extended document metadata for archives (authority, hierarchy, backlink and external ID)). At the bottom of the window, there is the non-editable metadata: in particular, the document ID is the unique identifier of your document. You can also add labels.
- Manage and add Labels
You can add labels for things like whether a document includes handwritten or printed text, or if it’s damaged or faded, whatever adds meaningful context to your collection. These labels can help provide structure, clarity, and context. - Share with Collection:
By sharing your document with another collection, the document is kept in the main collection while appearing in other collections. The document remains unchanged in the server, including its unique ID. Any modifications made to the document will be visible in all linked collections, regardless of where the changes were made.
Shortcut documents are easily identifiable with a link icon. By accessing the metadata, you can view the list of collections that the document has been shared with. However, it is important to note that you can only delete the document from its main collection. - Move/Copy the document:
You also have the option to either copy your documents to a different collection, allowing them to be present in both the original and new collections or completely remove them from the original collection by moving them to the new one. - Merge with other document
You can merge two documents together, the original documents will not be removed - Delete the document
Restore Documents:
Deleted documents are not immediately removed; instead, they are kept in the recycle bin for a period of 14 days. This allows you to either restore them or permanently delete them. To restore a deleted document, simply access the recycle bin, locate the deleted document, and click on the three-dot context menu. From there, select the Restore action to bring the document back to its previous location and state.
In the top-right corner of the page, you have the option to search for documents in the collection by their name or ID. You can also switch to a table view to easily navigate and locate the documents you need.
Managing Pages
When you select a document, it will open, allowing you to view all the thumbnail images of its pages.
Add new pages to a document:
To upload new images to the document, simply open the document and click on the Add pages button located in the top right corner. You can follow the instructions provided here to complete the process. To rearrange the pages in the chosen document, just select the page, access the three-dot menu, and choose Move page from the options to relocate the page to a different position. Specify the new page number and click Move page to finalise the change.
Click on the three-dot context menu next to the page thumbnail to:
- Set Status
The status indicates at what point in the processing step the page is. It can be In Progress, Done, Final or Ground Truth - Move Page
You can move the page to a different page number in the document - View Metadata
- Manage Labels
You can add labels for things like whether a page is handwritten or printed, whether it has a two-column layout, or if it’s damaged or faded, whatever adds meaningful context to your collection. These labels can help provide structure, clarity, and context. - Delete
Sort and organise the document pages by page status:
You can filter your view and effortlessly navigate through the pages by sorting or filtering them based on their status.
To select the pages to process, you can:
- flag the pages you are interested in one by one;
- type the page numbers in the “Pages” field (from-to) and confirm this selection with the check mark;
- select all pages, by clicking on the button at the top left corner that displays the number of selected pages (e.g., "0 selected");
- filter pages based on their page status, e.g. In Progress or Done by using the "Filter" option.
