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3. Managing Seats & Account Roles (Team & Organisation Plan)

Team and Organisational subscription plans include multiple subscription user seats that allow team members to access all Transkribus features included in the subscription plan.

Previous step: Managing credits

User Seat: A user seat grants an individual access to a Transkribus subscription plan's features. It enables a specific person to utilise Transkribus under your organisation or team plan, providing access to all features included in your purchased subscription. The amount of user seats available depends directly on the type of subscription plan purchased. Find more information about our subscription plans here.

User Seats & Credits: It's crucial to understand that having a user seat does not automatically grant access to credits within a subscription plan. Credits are always initially allocated to the Admin account during the subscription process. The owner of this account can then decide to share these credits with a collection or transfer them to another user, as described here.

For Team Plans: Credits purchased with a Team Plan are specifically designed to be shared with the entire team linked to that plan.


Manage seats

Within a team or organisation plan, the designated Admin account can directly manage user seats and their respective account roles (like Manager or Member) via the web interface. This allows for flexible user management within your subscribed plan.

In order to easily manage the user seats included in your plan, simply follow these steps: 

  1. To access the Usage & Limits dashboard for your account, click on the user profile button located in the bottom left corner and select "Account & Usage".
  2. Once you access this dashboard for your account, you can select "Manage Organisation" on the left side. There you can see a overview of your current plan, including details about your credit/feature allowance, and user seats. This dashboard provides all the information you need in one place for easy management. 
  3. Click on the "User Seats" section and you will be able to invite users to your organisation. If you have administrative privileges, you can modify user roles and invite additional users to your plan. You can also remove users if needed. This allows you to customise and expand the size of your team or organisation according to your needs.

Assign Account Roles

In Transkribus, Account Roles (Admin, Manager, Member) define what each user seat can do at the subscription level, like managing seats, credits, and access to features.

  1. Admin:
    • can manage the subscription (renew, cancel...);
    • can assign seats with the Manager and Member roles;
    • can manage credits (the credits are always booked to the Admin account);
    • have access to all the advanced Transkribus features included in the plan.
  2. Manager:
    • can assign seats with the Manager and Member roles;
    • have access to all the advanced Transkribus features included in the plan.
  1. Member:
    • have access to all the advanced Transkribus features included in the plan.

Note: The Admin role only allows for the addition and removal of seats. It does not permit sharing or transferring of credits. Another user can be assigned as an Admin. 

Within Transkribus, there are two separate role systems that are sometimes confused:

  • Account Roles (Admin, Manager, Member) control access at the subscription and user seat level.

  • User Roles: (Owner, Editor, Transcriber, etc.) define permissions within individual document collections. 

Each user can have one Account Role and different User Roles across multiple collections. For example, even if you're an Admin, you still need the collection owner or editor (whether or not they're in your plan) to invite you to collaborate.

To learn more about User roles, visit the page Managing Users -Roles & Permissions.

To learn more about managing your subscription, visit the page Managing Subscription Plans.